Effective date: September 7, 2026
About this policy
This policy explains how Boys & Girls Clubs of Metro Richmond (“BGCMR,” “we,” or “us”) handles information submitted through the 2026 Capacity Building & Sustainability Symposium website and registration form.
Information we collect
We collect the information needed to register attendees and coordinate the event, including:
- Club, attendee, and Club coordinator contact information;
- Attendance plans, program interests, networking preferences, and shirt requests;
- Hotel and anticipated travel-support requests;
- Dietary, allergy, accessibility, and participation accommodation information;
- Photo and video permission choices and required registration acknowledgments; and
- Submission dates, confirmation numbers, and registration status.
How we use information
We use registration information to administer the symposium, confirm attendance, plan sessions and meals, coordinate approved lodging and travel support, prepare event materials, provide requested accommodations, communicate about the event, and maintain accurate event records.
How information is shared
Registration information is available only to BGCMR personnel and service providers who need it to administer the symposium. Relevant details may be shared with event, hotel, catering, or accessibility partners when necessary to fulfill an attendee’s request. We do not sell symposium registration information or use it for third-party advertising.
Data retention and security
We retain registration information only for as long as reasonably necessary to administer the symposium, complete approved reimbursements, maintain required organizational records, and meet legal obligations. We use reasonable administrative and technical safeguards, but no method of online transmission or storage can be guaranteed to be completely secure.
Your choices
You may ask to review or correct your registration information, withdraw a lodging request, or update your photo and video permission choice. To make a request, visit the official BGCMR website for current organizational contact information.
Children’s privacy
This professional-development registration form is intended for adult Club professionals and is not directed to children under 18. Please do not submit information about a child through this form.
Cookies and tracking
This symposium site does not use advertising cookies or third-party behavioral tracking. Standard hosting systems may process basic technical request information needed to deliver and protect the website.
Policy updates
We may update this policy if event practices or legal requirements change. The effective date above will be revised when an update is posted.
Accessibility statement
BGCMR is committed to making symposium information and registration accessible to people with disabilities. The site is designed with labeled form controls, keyboard navigation, visible focus states, readable contrast, responsive layouts, and clear validation messages.
If you encounter an accessibility barrier or need help completing the registration form, visit the official BGCMR website for current organizational contact information. You may also describe participation accommodations directly in the registration form.